Legal

Terms of Use and Privacy Policy

Last updated: [date] · Version 1.0 · DRAFT – to be reviewed by a qualified lawyer before publication

Please read this document carefully. It is a legally binding agreement between you and [Company name], a [company / LLP / proprietorship] registered under the laws of India with its registered office at [registered address] ("we", "us", "our" or the "Company"). It governs your access to and use of the website at unicheckers.com, its sub-domains, tools, calculators, forms, communications and any related services (together, the "Service"). By ticking the consent box, clicking "Show my full report", "Request a call back" or any similar button, or by otherwise using the Service, you confirm that you have read, understood and agree to be bound by Part A (Terms of Use), Part B (Privacy Policy) and Part C (Communications, cookies and grievances). If you do not agree, please do not use the Service.

Part A – Terms of Use

A1. Definitions

In this document, unless the context otherwise requires:

"Applicable Law" means all laws in force in India, including the Information Technology Act, 2000 and rules made under it, the Digital Personal Data Protection Act, 2023 ("DPDP Act") and the Digital Personal Data Protection Rules, 2025 ("DPDP Rules"), the Consumer Protection Act, 2019, and any other law that applies to you, to us or to the Service.
"Eligibility Check" means the tool on the Service that converts your academic results to the German grading scale (or a comparable scale for other countries) and compares your profile with the published entry requirements of study programmes.
"Partner" or "Partner Adviser" means an independent third-party study-abroad consultancy, education agent, counsellor, institution or other organisation with which we have an agreement and to which we may introduce you, as described in Part B.
"Personal Data" has the meaning given in the DPDP Act and includes any data about you by or in relation to which you can be identified.
"Profile" means the information you provide or that is generated about you on the Service, including your answers, results, scores, calculated grades, shortlist and any documents you upload.
"Report" means the shortlist, eligibility results, cost estimates and related information shown to you by the Service.
"You" or "User" means any person who accesses or uses the Service, and where a parent or guardian acts on behalf of a student, includes that parent or guardian.

A2. Who may use the Service

A2.1 The Service is available only to persons who are at least 18 (eighteen) years of age and competent to contract under the Indian Contract Act, 1872. By ticking the consent box you confirm that you are 18 or older and able to give your own consent.

A2.2 The Service is not intended for children (persons under 18 years of age), and we do not knowingly collect Personal Data of children. If you are under 18, please do not use the Service or provide any information. If we learn that we have collected Personal Data of a person under 18, we will delete it. A parent or guardian who believes a child has provided information may contact us using the details in Part C.

A2.3 You confirm that all information you provide is true, accurate, current and complete, and that you have the right to share any document or information you upload, including information about third parties such as referees.

A3. What the Service does

A3.1 The Service provides general information to help students explore study options abroad. It includes the Eligibility Check, a grade conversion, cost estimates, programme information collected from publicly available sources, and the option to be introduced to Partner Advisers who may help you with applications, visas and related steps.

A3.2 The Eligibility Check is automated. It applies fixed rules to the information you provide and to programme data we have compiled. Where you upload documents such as mark sheets or transcripts, we may use automated tools, including artificial-intelligence services provided by third parties, to read and extract information from them.

A3.3 The Service is free of charge to students unless we clearly tell you otherwise before you use a paid feature.

A4. No guarantee of admission – information only

A4.1 The Report is an indicative estimate, not an admission decision, an offer, a guarantee or professional advice. Admission decisions are made solely by the universities and institutions concerned, based on their own rules, which may change at any time and may differ from the information shown on the Service.

A4.2 Programme information, entry requirements, fees, deadlines, intakes and costs are compiled from publicly available sources and may be incomplete, out of date or contain errors. Grade conversions follow commonly used formulas (such as the modified Bavarian formula), but individual institutions may apply different methods. Cost estimates in Indian Rupees use an assumed exchange rate and typical figures and are not quotations.

A4.3 You must always verify every requirement, fee and deadline directly with the official website of the institution, the relevant admission authority and the relevant embassy or consulate before making any decision, application or payment.

A4.4 Nothing on the Service is legal, immigration, financial or tax advice. Statements about visas, blocked accounts, insurance, work rules or similar topics are general information only.

A5. Partner Advisers are independent

A5.1 Partner Advisers are independent businesses. They are not our employees, agents or representatives, and we do not supervise or control the advice or services they provide.

A5.2 Any service you receive from a Partner Adviser is governed by a separate arrangement between you and that Partner Adviser. We are not a party to that arrangement and are not responsible for its terms, fees, quality, outcome, or for any act or omission of the Partner Adviser.

A5.3 We may receive a fee or other consideration from Partner Advisers for introductions, referrals, leads, advertising or related services. This does not create any obligation on you to use, or pay for, any Partner Adviser's services.

A5.4 Before you pay any money to a Partner Adviser, an institution or any other person, you should satisfy yourself about their identity, credentials, fees, refund terms and the services offered. Never pay money to anyone who claims that payment will guarantee admission or a visa.

A6. Your account, verification and communications

A6.1 To unlock your full Report or to be introduced to Partner Advisers, you may be asked to provide and verify a mobile number (for example, by a one-time code sent by SMS or WhatsApp). You are responsible for keeping your device and verification codes secure.

A6.2 By providing your number and ticking the consent box, you agree to receive calls and messages from us and from Partner Advisers as described in Part C. You may withdraw this consent at any time as set out in Part B.

A7. Documents and content you upload

A7.1 You keep ownership of documents and content you upload, such as mark sheets, transcripts, certificates and CVs ("Your Content").

A7.2 You grant us a non-exclusive, royalty-free, worldwide, revocable licence to host, store, copy, process, analyse, extract information from and transmit Your Content solely to provide the Service to you, including to generate your Report and, where you have consented, to share Your Content with Partner Advisers as described in Part B. This licence ends when Your Content is deleted from our systems, except for copies already lawfully shared with Partner Advisers under your consent, which are governed by Part B.

A7.3 You must not upload documents that are forged, altered, belong to another person without their permission, contain malicious code, or that you are not legally entitled to share.

A8. Acceptable use

You agree not to: (a) use the Service for any unlawful, fraudulent or misleading purpose; (b) provide false information or impersonate any person; (c) copy, scrape, crawl, harvest or systematically download data, programme listings or other content from the Service, by automated means or otherwise, without our prior written permission; (d) reverse engineer, decompile or attempt to extract the source code or rules of the Service, except as permitted by law; (e) interfere with or disrupt the Service, its servers or networks, or attempt to gain unauthorised access to any part of them; (f) use the Service to send spam or unsolicited communications; (g) resell, sublicense or commercially exploit the Service or its content without our written consent; or (h) use the Service in any manner that could damage our reputation or the rights of any person.

A9. Intellectual property

A9.1 The Service, including its design, text, graphics, logos, software, programme database, rules, calculators and the selection and arrangement of content, is owned by or licensed to us and is protected by Indian and international intellectual property laws. University names, programme names and trademarks belong to their respective owners and are used only for identification.

A9.2 We grant you a limited, personal, non-exclusive, non-transferable, revocable licence to use the Service for your own non-commercial purpose of exploring study options. All other rights are reserved.

A10. Third-party websites and services

The Service contains links to third-party websites, including official university pages, and may use third-party services (for example, messaging, hosting, analytics and AI providers). We do not control and are not responsible for third-party websites or services, their content or their privacy practices. Your use of them is at your own risk and subject to their terms.

A11. Availability and changes to the Service

We may change, suspend or discontinue any part of the Service at any time, with or without notice, including adding or removing countries, programmes or features. We do not guarantee that the Service will be uninterrupted, timely, secure or error-free.

A12. Disclaimer of warranties

To the maximum extent permitted by Applicable Law, the Service and all content, Reports and information are provided on an "as is" and "as available" basis, without warranties of any kind, express or implied, including warranties of accuracy, completeness, fitness for a particular purpose, merchantability and non-infringement.

A13. Limitation of liability

A13.1 To the maximum extent permitted by Applicable Law, we, our directors, employees and agents will not be liable for any indirect, incidental, special, consequential or punitive loss or damage, or for any loss of opportunity, admission, scholarship, visa, fees, deposits, time, data, income or goodwill, arising out of or in connection with the Service, any Report, any decision you make based on it, or any act or omission of a Partner Adviser, institution or other third party.

A13.2 Our total aggregate liability to you for all claims arising out of or relating to the Service will not exceed INR 1,000 (Indian Rupees one thousand) or the amount you paid us (if any) for the Service in the 12 months before the claim, whichever is higher.

A13.3 Nothing in these Terms limits any liability that cannot be limited or excluded under Applicable Law, including any rights you have as a consumer that cannot be waived.

A14. Indemnity

You agree to indemnify and hold harmless the Company, its directors, employees and agents from any claim, demand, loss, liability, cost or expense (including reasonable legal fees) arising out of your breach of these Terms, your violation of any law or the rights of any third party, or any content you upload.

A15. Suspension and termination

We may suspend or terminate your access to the Service at any time if we reasonably believe you have breached these Terms, provided false information or misused the Service. You may stop using the Service at any time. Sections that by their nature should survive termination (including A4, A5, A7.2, A9, A12–A14, A16–A18 and Part B) will survive.

A16. Changes to these Terms

We may update these Terms from time to time. The "Last updated" date at the top will show when changes were made. Where a change materially affects how we process your Personal Data, we will notify you and, where required by Applicable Law, seek your fresh consent. Continued use of the Service after changes take effect means you accept the updated Terms.

A17. Governing law and disputes

These Terms are governed by the laws of India. Subject to your rights under consumer protection law and to the grievance mechanism in Part C, the courts at [city], India will have exclusive jurisdiction over any dispute arising out of or in connection with these Terms or the Service. Before starting any proceedings, you agree to first contact us so that we can try to resolve the matter informally within 30 days.

A18. General

These Terms, together with Parts B and C, are the entire agreement between you and us about the Service. If any provision is held invalid or unenforceable, the remaining provisions will continue in full force. Our failure to enforce a right is not a waiver of it. You may not assign your rights under these Terms; we may assign ours to a successor in connection with a merger, acquisition or sale of assets, subject to Part B. Where this document is translated, the English version prevails to the extent permitted by law.

Part B – Privacy Policy

This Privacy Policy explains how we collect, use, share, store and protect your Personal Data, and the rights you have under the DPDP Act, the DPDP Rules and other Applicable Law. A short summary of this policy (the "consent notice") is shown next to the consent box; this Part gives the full details.

B1. Who is responsible for your data

[Company name] is the "Data Fiduciary" for Personal Data collected through the Service, which means we decide why and how it is processed. Our contact details and the details of the person who will answer your questions about your Personal Data are set out in Part C.

B2. Personal Data we collect

Depending on how you use the Service, we may collect the following categories of Personal Data:

Category	Examples
Identity and contact data	First name, mobile / WhatsApp number, country code, and any e-mail address you provide.
Education data	Level of study sought, university and degree, branch or specialisation, degree length, final percentage or CGPA, pass mark, Class 12 percentage, entrance exam results such as JEE, courses and credits, and the German (or other) grade we calculate.
Test and experience data	English test type and scores (IELTS, TOEFL, PTE), GRE or GMAT scores, months of work experience, German language level.
Documents	Mark sheets, transcripts, certificates, CVs and any other files you upload, and the information we extract from them.
Results and preferences	Your Report, shortlist, eligibility results, filters and searches you use, programmes you view, intended intake and budget if you share them.
Communication data	Records of verification codes sent, your consent and its withdrawal, messages and requests you send us, and notes of calls or messages with us.
Technical data	IP address, device and browser type, approximate location derived from IP, pages visited, timestamps, referring website, and information stored in your browser (see Part C).

We do not ask for sensitive information such as financial account numbers, passwords, religion, caste or health information, and you should not include such information in uploaded documents. If such information appears in a document you upload, we will not use it for any purpose other than processing the document.

B3. How we collect Personal Data

We collect Personal Data (a) directly from you when you answer questions, upload documents or contact us; (b) automatically when you use the Service, through server logs and your browser's storage; and (c) from Partner Advisers, where they tell us about the status of their contact with you (for example, that you asked not to be contacted again).

B4. Why we use your Personal Data (purposes)

We process your Personal Data only for the following specified purposes:

To provide the Eligibility Check and your Report, including converting your grades, comparing your profile with programme requirements, reading uploaded documents and showing your shortlist.
To verify your mobile number and prevent fake or duplicate submissions.
To connect you with Partner Advisers who can help you with applications, visas, accommodation, finance, test preparation and other next steps of studying abroad, by sharing your Profile with them as described in B6.
To contact you by phone, SMS, WhatsApp or e-mail about your Report, your study-abroad plans, relevant programmes, deadlines and services, as described in Part C.
To improve the Service, including checking the accuracy of our rules and programme data, fixing errors and understanding how the Service is used. Where possible we use aggregated or de-identified data for this purpose.
To keep the Service secure, detect misuse and fraud, and enforce our Terms.
To comply with Applicable Law, respond to lawful requests from authorities, and establish, exercise or defend legal claims.

We will not use your Personal Data for a purpose that is materially different from these without telling you and, where required, obtaining your consent.

B5. Legal basis

We process your Personal Data on the basis of your consent, which you give by ticking the consent box after reading the consent notice. Certain processing may also take place for legitimate uses permitted under section 7 of the DPDP Act, such as compliance with law or responding to a legal obligation. Giving consent is voluntary. You can use the free parts of the Eligibility Check without giving your mobile number; however, if you do not consent, we cannot unlock your full Report or connect you with Partner Advisers.

B6. Sharing your Personal Data with Partner Advisers

B6.1 With your consent, we share your Profile with one or more Partner Advisers so that they can contact you and help you with your study-abroad journey. The information shared may include your name, mobile / WhatsApp number, country, education data, test and experience data, your Report and calculated grades, and documents you have uploaded.

B6.2 Partner Advisers may include study-abroad consultancies, education agents, counsellors, institutions, test-preparation providers, education-loan facilitators and accommodation or relocation services, located in India or in the country you wish to study in. We may receive a fee from Partner Advisers for these introductions.

B6.3 Once a Partner Adviser receives your Personal Data and uses it to provide its own services to you, it acts as an independent Data Fiduciary and is itself responsible under Applicable Law for how it processes your data, including honouring your requests to stop contact or erase your data.

B6.4 We require Partner Advisers, by written agreement, to: (a) use your Personal Data only to offer you study-abroad related services; (b) not sell or pass it on to any other person; (c) keep it secure; (d) honour your requests to withdraw consent or erase your data, including requests we forward to them; and (e) inform us of any personal data breach.

B6.5 We keep a record of which Partner Advisers received your Personal Data, what was shared and when. You may ask us for this information at any time (see B10).

B7. Other recipients of your Personal Data

We may also share Personal Data with:

Service providers acting on our behalf (Data Processors), such as cloud hosting and database providers, messaging and one-time-code providers (including WhatsApp Business service providers), AI and document-processing providers used to read uploaded documents, e-mail providers, analytics and security providers. They may process your data only on our instructions and under contracts that require appropriate safeguards. Where an AI provider offers the option, we instruct it not to use your documents to train its models.
Authorities, where required by Applicable Law, court order or a lawful request by a government agency.
Professional advisers, such as lawyers, auditors and insurers, under a duty of confidentiality.
A successor business, if we are involved in a merger, acquisition, restructuring or sale of all or part of our business, in which case your Personal Data may be transferred as part of that transaction, subject to this Privacy Policy.

B8. Transfers outside India

Some of our service providers and Partner Advisers may store or process Personal Data outside India. Any such transfer will be made in accordance with the DPDP Act and will not be made to any country or territory to which transfers are restricted by the Central Government.

B9. Keeping your Personal Data and erasing it

We erase your Personal Data, and instruct our Data Processors to erase it, when you withdraw your consent or when it is reasonable to assume that the purposes in B4 are no longer being served, unless we are required to keep it to comply with Applicable Law. We review inactive records regularly and erase them in line with these principles. We may keep records of your consent, its withdrawal and the erasure itself, without the underlying documents, for as long as Applicable Law requires or permits, so that we can show we complied.

B10. Your rights

Subject to Applicable Law, you have the right to:

Withdraw consent at any time, as easily as you gave it. Withdrawal does not affect processing that took place before it. After withdrawal we will stop processing your data for the purposes covered by that consent, erase it as described in B9, and forward your request to Partner Advisers who received your data.
Access information about the Personal Data we hold, the processing we carry out, and the identities of all other Data Fiduciaries and Data Processors with whom we have shared it, together with a description of the data shared.
Correction, completion and updating of inaccurate or incomplete Personal Data.
Erasure of Personal Data that is no longer necessary for the purpose for which it was processed, unless retention is required by law.
Grievance redressal through the grievance mechanism in Part C, which we will respond to within the time required by the DPDP Rules.
Nomination of another person to exercise your rights in the event of your death or incapacity.
Complain to the Data Protection Board of India, after first using our grievance mechanism.

You can withdraw consent and erase your data yourself at any time on the Delete my data page, using a one-time code sent to your number. To exercise any other right, contact us using the details in Part C. We may need to verify your identity, for example by a one-time code sent to the mobile number we hold, before acting on your request.

B11. Your duties

Under the DPDP Act you must not impersonate another person, suppress material information, register a false or frivolous grievance, or provide information that is not verifiably authentic when exercising your rights.

B12. Security

We take reasonable security safeguards to protect your Personal Data, including encryption in transit, access controls, restricted access by personnel on a need-to-know basis, logging of access, and contractual safeguards with service providers. No method of transmission or storage is completely secure, and we cannot guarantee absolute security. If a personal data breach occurs, we will notify you and the Data Protection Board as required by the DPDP Rules.

B13. Automated processing

Your Report is produced by automated rules and, where you upload documents, by automated document reading. These results are indicative only (see A4). They do not by themselves decide your admission, and any Partner Adviser or institution will make its own assessment.

B14. Children

The Service is only for persons aged 18 or older (see A2). Users confirm that they are 18 or older when they tick the consent box, and we do not knowingly collect, track or share Personal Data of persons under 18.

B15. Changes to this Privacy Policy

We will update this Privacy Policy when our practices change. Material changes will be notified to you, and where required by Applicable Law we will seek your fresh consent before applying them to Personal Data already collected.

Part C – Communications, cookies and grievances

C1. Calls and messages

C1.1 By verifying your number and ticking the consent box, you consent to being contacted by us and by Partner Advisers by phone call, SMS, WhatsApp and e-mail about your Report, your study-abroad plans and related services, even if your number is registered on a "Do Not Disturb" list, to the extent permitted by Applicable Law, including the Telecom Commercial Communications Customer Preference Regulations.

C1.2 You can stop messages from us at any time by replying "STOP" to a WhatsApp or SMS message, or by contacting us. You can ask a Partner Adviser directly to stop contacting you; you may also ask us to forward that request.

C2. Cookies and browser storage

The Service stores your answers in your own browser's local storage so that they are not lost if you refresh the page. This information stays on your device until you clear it. We may also use essential cookies to keep the Service working and secure, and analytics tools to understand how the Service is used. You can clear or block cookies and local storage in your browser settings; some features may then not work.

C3. Grievance Officer and contact

If you have any question, complaint or request relating to these Terms or your Personal Data, please contact:

Grievance Officer / person responsible for data protection queries
Name: [name]
[Company name], [registered address]
E-mail: privacy@unicheckers.com
Phone / WhatsApp: [number]

We will acknowledge your request promptly and resolve it within the time required by Applicable Law. If you are not satisfied with our response, you may complain to the Data Protection Board of India.

C4. Languages

You may request this document and the consent notice in English or in any language listed in the Eighth Schedule to the Constitution of India by contacting us.

© [year] [Company name]. All rights reserved.